LAUC Southern Regional Meeting, UC Riverside - June 19, 2014

LAUC Southern Regional Meeting on LAUC Divisional Participation in Library Re-organization

Thursday, June 19, noon-2p.m.

Orbach Science Library, Room 240

University of California, Riverside 92507

This meeting follows on a similar event, and will address many of the same issues and concerns, held recently at the 2014 LAUC Spring Assembly at UC Davis. Many LAUC members at Southern campuses, who were not able to attend the Davis event, have expressed interest in sharing experiences and dialoguing about matters associated with current/projected re-organizations of their libraries. Relatedly, discussion of major strategic planning efforts which have already resulted in major changes in library roles or service provision will occur.

Speakers from UCI, UCR, UCSD, and UCSB will begin by addressing their experiences on their campuses.

A panel discussion, encouraging audience participation, followed.

LAUC Southern Regional Meeting Videos 

• Introduction by Stephen Mitchell and Anthony Sanchez,  Presentation by Rhonda Neuberger; part one of Cristela Garcia-Spitz and David Schmitt.
• Part Two: Continuation of presentation by David Shmitt (UCSD).  Part one of presentations by Alan Grosenheider, UCSB, Deputy University Librarian.
• Part Three: Continuation of presentation by Alan Grosenheider, UCSB, Deputy University Librarian ; presentation by Mitchell Brown, UCI.
• Part Four: Continuation of presentation Mitchell Brown, UCI
• Part Five: Question and answer session with audience.

Travel directions to UC Riverside:  http://www.ucr.edu/about/directions.html

Introduction by Stephen Mitchell, UCR    slides (PDF)

Anthony Sanchez, UCR, Moderator, is the Instruction Coordinator for Rivera Library. His subjects include English Literature, Film Studies, Mass Media Studies, as well as Theater. He will be the incoming secretary for LAUC-R for the 2014-15 year. He comes to UCR after working at several Maricopa Community Colleges in Arizona.

Rhonda Neugebauer, UCR, is incoming LAUC-R Chair and UCR Bibliographer for Latin American, Iberian and Chicano/Latino Studies at UC Riverside.  She is the UCR campus representative for scholarly communication. For two years, she has served as the Chair of the Librarians’ Caucus in the UC-AFT, Local 1966 for librarians and lecturers.  She is part of a new era of local union participation and co-governance in campus life.  PDF

David Schmitt, UCSD, is the Engineering Liaison Librarian and since the reorg, also the Collection Coordinator for Physical Sciences and Engineering.  He was the chair of LAUC-SD in the 2012-2013 year, which included the bulk of the reorganization activities at UCSD.

Cristela Garcia-Spitz, UCSD , Cristela Garcia-Spitz is the Digital Library Development Project Manager at the UC San Diego Library.  She served as the Co-Chair of the ClimateQUAL Implementation Team during the library’s reorganization.   slides (PDF)

Alan Grosenheider, UCSB, Alan Grosenheider serves as the Deputy University Librarian at the University of California Santa Barbara.  He has primary responsibility for organizational development and effectiveness with authority for assessment, planning, budget, human resources, and training, and has oversight for all operations. 

Mitchell Brown, UCI , is the Research Librarian for Chemistry, Earth System Science and Russian Studies and Scholarly Communications Coordinator at UC Irvine since 2005. In his role as Scholarly Communications Coordinator, Mitchell is working with faculty to implement the UC Open Access Policy for depositing current research publications to eScholarship.  He is co-chair, along with Nancy Stimson (UCSD) of the Scholarly Publishing CKG and is the SP CKG liaison to the UC Office of Scholarly Communications committee.  He served as LAUC President 2011-12 and LAUC-Irvine chair 2009-10.  His education background includes a B.S. Physics (Carnegie-Mellon, 1988) and M.L.I.S. (University of Texas, Austin, 1994).   slides (PDF)

Video of Library Leaders' Perspectives on Professional Development - UC Berkeley - June 4, 2012

Video of Library Leaders' Perspectives on Professional Development
LAUC-B presentation @
The Magnes Collection of Jewish Art and Life <http://www.magnes.org/>,
2121 Allston Way in downtown Berkeley.

A video of the June 4 LAUC-B Committee on Professional Development program is now available on YouTube at:
http://www.youtube.com/watch?v=MlTa3BS0ah8 (43:16)

Library Leaders' Perspectives on Professional Development
Tom Leonard, UCB University Librarian
Laine Farley, CDL Executive Director
Clifford Lynch, UCB i-School Adjunct Faculty

A link to the video has been added to the committee's web page at http://www.lib.berkeley.edu/LAUC/cpd/index.html.

Nick Robinson
LAUC-B Chair, 2011/12

Presentations - Morning Session and Afternoon Session

Presentations - Morning Session and Afternoon Session

 

Next-Generation UC Libraries; Next-Generation UC Librarians
Welcome Address from Ginny Steel, University Librarian, UC Santa Cruz

• PowerPoint (300 Kb) | PDF (1.0 Mb)

Systemwide Library Planning – Joanne Miller, Systemwide Library Planning, UCOP (11:10)  Flash video

• PowerPoint (2.9  Mb) | PDF (2.0 Mb)

Collaboration in the Cloud – Laine Farley, Executive Director, California Digital Library (17:15)  Flash video

• PowerPoint (1.5 Mb) | PDF (2.1 Mb)

Digital Libraries and Copyright: Paths Forward for UC Libraries
David Hansen, Digital Library Fellow, UC Berkeley School of Law Library (41:29)  Flash video


Next-Generation Technical Services – Martha Hruska, UC San Diego, NGTS Steering Group Chair, and Emily Lin, UC Merced, NGTS Communications Manager (1:14:50)  Flash video

• PowerPoint (6.0 Mb) | PDF (898 Kb) 

Notes from LAUC-LA Remote Breakout Sessions

LAUC-LA Breakout Sessions:
Next Steps for Planning for Future Librarianship

Thursday, May 10, 2012

YRL Presentation Room, UCLA

There were ten UCLA Librarians in attendance, including some new(er) UCLA librarians. Those in attendance did not feel we had sufficient numbers to break out into meaningful discussion groups, so we decided to discuss the four topics among the entire group. This minor adjustment provided a successful format for stimulating conversation and brainstorming ideas. Lynda Tolly, the LAUC-LA Representative to LAUC Committee on Professional Governance, performed the role of facilitator, and two volunteer note takers recorded the main points of our discussions. Following is a summary of our discussions and suggestions.

Shared Service Models

·         Need more communication:

o   More communication regarding shared cataloging

o   Long term plans, who will be responsible?

·         Establish a campus liaison who will keep informed of activities related to shared services (someone to monitor POT blog and NGTS updates, etc.) and provide summary updates to local LAUC members

o   One way of updating members would be to hold a regular program or brown bag to bring local members up to date on developments and plans

·         There needs to be more opportunities for front-line librarians and other front-line library staff (library assistants, etc.) to provide input

·         Some challenges and concerns of shared collections on campuses with the quarter system

o   More information about ILL policies with more emphasis on quick turn-around

Lighting Teams – The New Working Model?

·         Find “good” project management tools (e.g. Basecamp)

·         Find ways to eliminate (or work around) bureaucracy

·         Management needs to encourage experimentation and create a safe environment for experimentation

·         Willingness to make mistakes

o   Use mistakes as a learning mechanism

o   Success vs. lessons learned

·         Can’t have single model, report back and reiterate

o   Try several things

o   Can have lots of different projects going on

·         Communication about project processes (learning from each other)

o   Intra and Inter Library communication across UC

o   Ad Hoc LAUC task force to share info and provide informal updates system-wide

Communications Models

·         We are at the forefront of building communication initiatives that librarians could be a part of (such as “open access”, etc.)

·         Communication with partners

o   Such as HATHI Trust, etc.

·         How else can we align ourselves with peers?

o   ARL, what other groups?

·         Look at JISC model

·         Role of State Library (some states have state-wide licenses out of State Library for all colleges, university, community colleges, etc.)

·         Communication to Inter-disciplinary Research Centers

·         Communicating our value to general public

Training and New Skills

·         Mentorship program/committee

·         Summer Institutes

o   Similar to Harvard Leadership Institute

o   Create opportunities for cross-training

o   Examples of summer institutes that might be of value to UC Librarians: management training, project management training

o   Learn from colleagues

o   Expand networks

o   Partner/co-sponsor

o   LAUC grant? Other grants?

o   UCHRI residential programs

o   Tie into new online education initiatives

·         Technology training:

o   Lynda.com

·         Is LHR and HR providing the training that librarians need?

o   Librarians should have more input on training that is needed (our needs haven’t been surveyed)

o   Strong need for innovation and project management training

Notes on LAUC-SB “Next Gen LAUC” Discussion Session.

Notes on LAUC-SB “Next Gen LAUC” Discussion Session. Permission to post was granted by Yolanda Blue, LAUC-SB Representative to LAUC Committee on Professional Governance.

Introductory message:

LAUC-SB held 2 feedback sessions. The first session was part of our membership meeting on January 4. There was a lot of discussion and comments. We decided to schedule a second meeting on March 7. For the second meeting, there were breakout groups covering issues and concerns regarding Reference/Instruction; Collection Development; and Technical Services. In addition we discussed in each group professional governance, professional development and trends for the future. The different facilitators for each group took draft notes.

Summary from Reference and Instruction meeting, "Next Gen LAUC", Wed. Mar. 7

Professional Governance:

                - There was a general consensus that we should reach out more to the Library folks outside the Librarian series who:

                                (a) have an MLS (or equivalent)

                                (b) are working on one, or

                                (c) are thinking about working on one.

                They can't vote or be officers (without major changes to the bylaws), but they could participate in programs and projects.

                Suggested actions:

                Put out a call via the "Library" listserv for persons in the categories above to self-identify, and add them to the "lauc-sb-plus" listserv, so that they'll get all the news and invitations.  At present, about the only person who is "plus" on the listserv is David Gartrell, but there are several other possible.

                Supervisors of non-librarian staff would have to be encouraged to allow their people to participate in these programs.  The new AUL for Organizational Development and Effectiveness could help with this.

                - More use could be made of internships, either for UCSB students interested in pursuing library careers, or for local non-UCSB students who are pursuing the MLS through distance learning.

                Suggested actions:

                Contact campus Career Services for assistance with UCSB student internships.

                Put out a call on the listservs of library schools doing distance degree programs.

Professional Development:

                - There are lots of meetings/workshops/classes out there at which the Library should have some representation, but many fall through the cracks.

                Suggested actions:

                Create an open calendar of meetings (using the Library Wiki, perhaps?) so that everyone can see a list of upcoming meetings/workshops/classes events.  It would help members coordinate travel - both in terms of travel sharing and room sharing, and also in terms of "I'll cover this meeting if you cover that meeting."  It would also help the library administration to identify programs we should be sending a representative.

                More and more meetings (both conferences and committee meetings) are being held virtually.  This trend is likely to continue.  We should encourage more participation this way.

                Suggested action:

                Investigate where RPD could allow members to use their prof. dev. funds to pay for organization memberships. Since frequently one need not attend meetings to be active in a society, this might allow some members to broaden their professional activities.

                - New and prospective librarians need more help to get professionally involved.

                Suggested actions

                Have RPD promote mentorship in this area, offering opportunities through the expanded "lauc-sb-plus" list (see above.)

Reference and Instruction

                - We need more help in developing Outcomes for library instruction and evaluating learning effectiveness.

                Suggested actions

                Reach out to Educational Psychology faculty and/or the Gevirtz Graduate School of Education for assistance.

                - The Library (along with the rest of the campus) is periodically evaluated by the Western Association of Schools and Colleges (WASC).  Can we make use of these evaluations?  The next one is coming up in 2013, we believe.

                Suggested actions

                Review the last WASC library evaluation, especially the Educational Effectiveness document, and see if there are recommendations we haven't yet and should implement.

                - More should be done to encourage "thinking outside of the box".

                Suggested actions

                Encourage members (with time and administrative support) to form cross-departmental ad hoc committees/working groups/task forces to pursue innovative projects.

                - We need to (at least) keep up with the technologies being used by our patrons.

                Suggested actions

                The Library should acquire new devices (especially in the area of tablet and other mobile devices) for librarians to experiment with in delivering library services.

                The new AUL for Information Technology should be encouraged to find ways to give librarians more control over their own workstations so that we can try new software without having to make the IT support team jump through hoops to get it installed.

Summary from Collection Development meeting, “Next Gen LAUC, 3/7

Trends in Collection Development

  Issues and concerns (discussion points for explorations)

-          Go beyond patron driven acquisition of packages (PDA)(not to be patron driven)

-          What are collection manager’s role regarding big packages (small publishers do not get represented in big packages

-          University Press approval plans circumventing individual selecting

-          Massive licenses are being looked at by CDL / UC budget strategies

-          UC looking at contracting out (there are less collection managers)

-          Administration may decide – collection management is very expensive

-          The need for discovery tools to browse virtually online table of contents, previews and indexes for faculty research

The need for good online tools to enhance research decision making by faculty

(Caveat – Publishers will calibrate how much they will show) What are publishing the trends?

                

-          Scholarly communication (life cycle advocacy roles)

Scholarly communication requires experience in:

-          consultation roles for collection managers, faculty liaison, outreach, specialized reference services and student advisement (graduate students/undergraduates who need help with topics)

                -      setting up deposit account

                -      helping faculty create accounts

               (caveat: how to determine the number of FTEs needed)

-          Being realistic that advocacy roles may be more limited

-          Collection Development Committee (CDC) vs.California Digital Library (CDL) (looking at the big picture) ? There are different lines of responsibility which makes it more challenging

-          CDC should focus on the best collections we can get for our user community

  Proposed actions:

                 librarians must articulate

-           Individual selections and the need for enhanced roles for subject specialists not as much for generalists (example: Janet buys 99% through GOBI which allows selections titles

-          How do we address what method is cost effective (big packages)

-          How to deal with large packages (serials and books)

-           It is critical to support specialized areas which are unique on each campus

-          How to address new campus specializations (curricular programs i.e. criminal justice and chicano gangs)   

-          The value of collection management

-          The work of subject specialists is very important and there is a slimmer staff.

-          Core collections do not require specialization

-          Parameters, and set up profiles for the 9 campuses

-          Sharing monographs as a possibility for collaborations

-          A strategic plan for collection development

-          How to make electronic browsing more successful to meet collection needs?

-          Enhanced records, more collaborative collection building (profiling – e book packages allow for more collaboration)

-          Should there be a bibliographer as a subject specialist on each campus? For example at UCSB there is a need for a Germanist.

               -       Should there be a regional specialist that serves more than one campus with that       

                       level of expertise. The specialist would be located on one campus. This specialist

                       could create e-online guides, visit campuses once a year, and create an online tool

                       for conversations with faculty.

-          Balancing workloads

-          JSC survey for faculty

Recommends online purchase subscriptions

 

            

Next Gen UC Librarian Feedback – LAUC-SB – March 7, 2012

TECHNICAL SERVICES-ISSUES/NEXT STEPS TO IMPLEMENT

·         More routine, less challenging work is being out-sourced, what  is left is the more complex, challenging work.

·         Technology, judgement & skill sets.

Professional Governance/Organization

·         We are pushing the librarian work out of the series and pushing it down.

·         Our job responsibilities include so many different kinds of tasks/disciplines/skill sets now that it is hard to concentrate on any one task – lots of gear switching.

·         Since we have more LAVs and Systems Programmers doing high level work, it makes sense to bring them into more major discussions  that currently only LAUC members participate in.

Professional Development/Continuing Education

·         We can promote workshops and formal training, however, we need to be able to attend professional training and meetings ourselves. The library should be paying for librarians to attend these trainings/workshops and not expect it to come out of our $1,000 professional development fund.

Trends in library services that go beyond what we already do

·         Copyright/Licensing issues – including Risk management, Access to Administration – indemnification and other parts of the license. – There is a need to start to put a strategic focus on our approach to Intellectual Property.

·         Digital Preservation – including maps & images

·         Setting up a methodology  for doing shared cataloging across the UC Libraries (eg. Tibetan cataloging)

Other comments:

·         We have lost over 1 FTE of professional level cataloging

·         We need to be able to provide access to our highly visible and well-received Special Collections program.

·         We want the support and recognition for technical services from Administration.

·         We have an increasing amount of Online Resources

·         RDA/FRBR implementation  date by the Library of Congress is set for March 31, 2013. We need more training than the Study Group we have formed in the Cataloging Department.

·         Need standards for the 1 record UC uses from OCLC.