Breakout Sessions: Next Steps for Planning for Future Librarianship

Breakout Sessions: Next Steps for Planning for

Future Librarianship

Thursday, May 10, 2012
University of California, Santa Cruz Extension Silicon Valley

2505 Augustine Drive, Santa Clara, CA 95054

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For assistance during the Assembly: 949-278-8263

Support through AIM chat:  UCILibkaned

“I want to use breakout sessions at the Assembly because past Assembly evaluations have asked for more participation by the assembled group.  This is an opportunity for LAUC members on their home campuses to participate in the Assembly as the event is happening.  If we can't reach a conclusion about all the discussion items suggested by the Breakout Session on the Future of Librarianship, then at least we can have a closing arc to the discussions that began at the Berkeley Fall Assembly 2009 and through Irvine Regional Assembly 2010 and Santa Barbara Assembly 2011. 

How do we leverage our training and experience as librarians in order to take advantage of this new organizational structure?

I'm concerned that not only do we lose the knowledge base but also the skills are missing when librarians retire or leave the University of California.  We do not have to resolve these issues at the Assembly, but I have asked the Committee on Professional Governance to facilitate discussions on the campuses, the results of which will be added to the final CPG report.  We will continue to use the blog entries for this feedback as well.  It is a bit ambitious to try to have both on-site and remote participation at the Assembly, but Assemblies may look like more and more like this in the future.”

Mitchell Brown

LAUC President 2011/2012

M.     Breakout Sessions on what are the next steps for planning for future librarianship.
The session will follow on the discussion from campuses on librarian attributes from the Committee on Professional Governance Final Report 2011.  Librarians talk about what they want to be doing/or think they should be doing in the future and more specifically how they plan on actually doing these activities to support the initiatives of the UC Libraries and the University.  How can we mobilize the “skills” identified for the next generation of academic librarians and how do they plan on acquiring these skills?  On the job training, mentoring, recruitment, collaboration with other institutions with specialized knowledge and expertise [both with and outside of UC]

i.         Shared Service Models

ii.       Lighting Teams – The New Working Model?

iii.      Communications Models

iv.     Training and New Skills

LAUC Committee on Professional Governance

Suggestions for Questions/Discussion points for LAUC Assembly, Santa Cruz

May 10, 2012

Breakout Sessions with Next Generation LAUC Members

 Librarians talk with next generation librarians about what they want to be doing/or think they should be doing in the future and more specifically how they plan on actually doing these activities to support the initiatives of the UC Libraries and the University. What “skills” will the next generation of academic librarians need for the 21st Century and how do they plan on acquiring these skills? On the job training, mentoring, recruitment, collaboration with other institutions with specialized knowledge and expertise [both with and outside of UC]

Your group will have 35 minutes to discuss one of the topics listed below.  Each group will have a designated note taker and a group facilitator.  At the end of the discussion period, each group will then have 3 minutes to report to the Assembly a brief summary of the group’s discussion and/or highlight one or two significant points made by the group.  The notes as well as a list of participants will be collected by the facilitator and submitted to both the LAUC Secretary for the official minutes of the Assembly and to the Committee on Professional Governance for further analysis. 

i.            Shared Service Models

Concrete suggestions on how to keep pace with ever-increasing user expectations in an era of shrinking resources and budgets (and maybe personnel).

Collections & Scholarly Communication

Concrete suggestions for maximizing the collections of all the UC libraries in the future – which assumes we will never again have the funding we need – and which assumes librarians will be making tough choices every day.

ii.            Lighting Teams – The New Working Model?

Working with smaller teams with a smaller project focus for quicker results?

Can we leverage work on different committees to support planning across the state?

Concrete suggestions for project team structures, projects, or management styles that worked well (examples)?

iii.            Communications Models

To which new groups should UC libraries be reaching out with communication models – and to what end? What are the gains broader communication?

iv.            Training and New Skills

Give some examples of successful training initiatives, at your institution or elsewhere. What do they do and how is their success measured?

OR

What are the advantages of different training models and to what extent should UC librarians be directing their own local professional training?

Details for Meeting Discussions

Facilitator:

1.       Solicit participation from all team members

2.       Keep your colleagues at the table focused on task

3.       Help the table to synthesize individual responses into a collective response

4.       Shift conversations away from unproductive tangents back onto main topic(s)

5.       Encourage quieter group members to participate

6.       Ask probing questions as necessary

7.       Paraphrase what people say to make sure you understand their main points

8.       Redirect the group if the discussion goes off‐track

9.       Encourage divergent views

10.    Keep track of time

General Ground Rules for all participants

1.       Speak openly and honestly

2.       Listen carefully to what others have to say

3.       Treat everyone with respect

4.       Keep comments brief and to the point

5.       Stay on task

Note Takers

1.       helps capture and track the key points throughout the discussion

2.       assists in the group prioritization process

3.       identifies each of the top points with some sort of star or similar indicator

4.       assists table facilitator