Thursday, March 10, 2011

Gene Lucas, SLASIAC Chair

Findings & Recommendations of the Library Planning Task Force

This is the 1st group slasiac is talking to about the results of this task force. Appreciate any & all feedback.

-Work of the task force builds on the UC libraries' Next gen initiatives
- Take force was charged by the university Provost:
- greater systewide or regional consolidation of library services & systems
- systemwide strategies for developing and managing both print & digital
-greater reliance on open access materials
-use of library space

-meeting fairly frequently since early summer
-Context of the problem(s)
-anticipated budget reductions
-increasing costs
-employer contributions

-2016-17 projects to have less than 200 Million for total UC Library budgets (w/ estimated effects of retirement contributions & proposed state fund reductions)

-We will run out of space by 2016/17 for physical collections, unless we do something soon about this.

- To reduced 21% FTE equals the library staff FTE for UCD and UCSB

The University & its Libraries Can Act Together to:
- more effectively manage shared services
- support the faculty in addressing the rising cost of academic publications

Shared Library Services:
- are a proven strategy, already resulting in current annual savings of 114 million/yr
- build on the solid foundation already est. by the ULs w/ the next gen initiatives
-appear to be capable of immed. savings of about 15 mill/yr, while addressing the space problem
-have potential to address entire 52 mill shortfall
- require libraries to conduct additional detailed planning

- To conserve space (1)
-acquire digital formats when possible
- coord. collection dev. & acquisition processes to avoid unnecessary duplication of new & current materials

-removal of unnecessary duplicate copies of print backfiles of journals reliable avail in digital form
-relatively inexpensive
-minimum academic impact
- implement only as space needs require, after assessing impact of prospective strategies
-could add as much as 13 yrs to capacity of existing campus & regional facility stacks
-ID and removal of unnecessary duplicate copies of books
-less effective- frees less space than academic journals

Shared Services to Increase Efficiencies (1)- current initiatives
(2)- possible future developments
-systemwide approval plan
-systemwide shelf-ready processing
-expansion of shared cataloging
these 3 come out to about 14 million

Next Steps
-Consult 3/14/11 with SLASIAC
-March-April finalize interim report & submit to provost
-march-june, consultation w/ academic Senate, campuses
-April-Sept, Council of ULs oversees additional detailed planning & analysis
-Sept-Oct, results of consultation & detailed planning incorporated in final report
-Fall/Winter 2011-2012- Implementation begins

Issues for Continuing Discussion
-Financing- IDing funding sources, assessing feasibility of loan financing, capturing savings & cost avoidances
-Governance- reviewing functional requirements (see interim report), (re)definig roles of existing systemwide bodies (council of ULs, slasiac, shared libraries facilities board, lauc, academic senate committee on library & schol comm), IDing requirements (if any) for new governance structures.

- The problem
-libraries out of space in 5-7 yrs
-likely operating budget reductions of up to 21% (52 million)
-Shared services to help conserve space, achieve efficiencies
-builds on past success
-continues & accelerates the libraries' next gen initiatives
-during 2011
-consultation continues
-council of ULs oversees detailed planning & analysis
-continued discussion is encourages

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